Privacy Act 2020

Privacy of Information

The Privacy Act covers personal information- that is any information which is collected about an identifiable individual. It will affect what information is collected about people, as well as how it is obtained, stored and used. The information collected can be used only for the purpose for which it was obtained. For example, a curriculum vitae is to be used only for the appointment of staff and then returned to the applicant.

Rationale

Early Childhood on Stafford will ensure that all information on employees and children and their families/whanau is kept confidential at all times. Disclosure of personal information will be protected as per the Privacy Act 2020.

• Any personal information collected will be directly from the person concerned unless consent is given to collect from other sources [e.g. referees]
• The purpose and use of the information will explained to the person at the time it is collected.
• All information collected will be used lawfully.
• All information must be relevant for the purpose it is being collected for.
• All information will be stored securely to protect against loss or wrongful disclosure.
• Information will only be accessible to those who have relevant use for it.
• All confidential (including Employee's) information will be stored in a locked filing cabinet and only be able to be accessed by Directors.

Information that is no longer required will be returned to the individual or destroyed.

Under the Privacy Act 2020, if we have a privacy breach that either has caused or is likely to cause anyone serious harm, we will notify the Privacy Commissioner and any affected people as soon as we are practically able.

Serious harm is defined as

The unwanted sharing, exposure or loss of people's personal information may cause individuals or groups serious harm. Some information is more sensitive than others and therefore more likely to cause people serious harm.

Examples of serious harm include:

• Physical harm or intimidation
• Financial fraud including unauthorised credit card transactions or credit fraud
• Family violence
• Psychological, or emotional harm

We will report any such Privacy breaches to Privacy Commission through NotifyUs

We respect children's right to privacy and as such no personal information shall be disclosed without the parents/whanau consent [unless required to do so by law]

Adopted: January 2021

Review Date: August 2023

Early Childhood on Stafford's Privacy disclosure states

"We collect personal information from you, including information about your

• Name
• Contact information
• Location
• Billing information

We collect your personal information in order to:

• Fulfil our statutory requirements under the Education Act, Education (Early Childhood Services) Regulations which includes child information re health , attendance and so on.

Besides our staff, we share this information with:

• Ministry of Education to fulfil Statutory responsibilities.

Providing some information is optional. If you choose not to enter required information, you'll be unable to enrol your child in our service. The information collected Is required for the safety and care of your child.

We keep your information safe by restricting access to it with password protection.

We keep your information for as long as legally required at which point we securely destroy it by shredding all held copies through a professional document destruction agent.

You have the right to ask for a copy of any personal information we hold about you, and to ask for it to be corrected if you think it is wrong. If you'd like to ask for a copy of your information, or to have it corrected, please contact us at ecstafford@xtra.co.nz, or +6434701029, or 89 Stafford St, Dunedin.